In the world of business travel, preparation is everything. From visa requirements and flight schedules to entry rules and vaccination cards, travelers have learned to navigate a checklist of international travel demands. But one area that continues to fly under the radar—with serious implications—is the inspection of electronic devices at U.S. borders.

Whether you’re an HR leader supporting global mobility or a business traveler carrying sensitive company data across borders, understanding how these searches work is no longer optional.

The legal landscape: CBP’s expansive authority.

Under U.S. law, U.S. Customs and Border Protection (CBP) has broad authority to inspect the belongings of anyone entering the country. This includes the power to search electronic devices like laptops, smartphones, tablets, and USB drives—sometimes without a warrant, and even without suspicion.

CBP categorizes searches into two types:

Basic Searches: CBP officers manually inspect your device without any specialized equipment.

Advanced Searches: Devices are connected to external tools that can copy, review, and analyze contents, including deleted files and encrypted materials.

Both types of searches are legal, and neither requires a warrant, probable cause, or even reasonable suspicion. This expansive authority has been upheld by U.S. courts under the “border search exception,” a doctrine that gives the government more leeway at borders than it would have inland.

CBP’s enforcement practices around electronic device inspections change frequently—often without formal notice—so it’s important for employers and travelers to stay up to date.

Implications for business travelers and corporate stakeholders.

Electronic device inspections are a routine part of international travel and may involve the examination of laptops, phones, or other work-issued equipment. Many employees—particularly those in executive, sales, consulting, or technical roles—travel with devices that support critical business functions. Establishing clear protocols for managing this data during cross-border travel helps ensure continuity, security, and compliance.

Types of information that may be accessed during a device inspection include:

• Confidential client contracts
• Legal communications and privileged files
• Intellectual property and trade secrets
• Financial documents and internal strategy materials

In the event of a search or seizure, this content may be viewed, copied, or retained. Even deleted or encrypted data may be accessed in an advanced search. For companies with cross-border operations, this exposure poses legal, reputational, and regulatory risks—especially in industries with strict data security requirements.

How companies can support secure and compliant travel.

Proactive preparation helps ensure that international business travel proceeds smoothly and in alignment with company policies. Employers can support travelers by implementing clear protocols, training, and technology practices. The following measures are commonly used by companies managing cross-border travel or global mobility programs:

1. Issue travel-optimized devices.

Assign laptops or phones configured specifically for international travel. These devices should provide access to the necessary tools and information without storing large volumes of sensitive data locally. This approach supports data security, regulatory compliance, and a smoother inspection process when required.

2. Store sensitive files in secure cloud environments.

Encourage employees to access critical documents through encrypted, cloud-based platforms rather than saving files directly to their device. Access can be limited by time or location.

3. Implement device encryption and authentication.

Ensure all travel devices are encrypted and protected by strong passwords, biometric security, or multi-factor authentication. Devices should be shut down (not just in sleep mode) before border inspection to require re-entry of credentials.

4. Train employees on what to expect.

Employees should be made aware of CBP’s authority to inspect electronic devices and how to respond if stopped, including what information they are legally required to provide and when they may request clarification or flag sensitive content.

5. Establish a response protocol.

If a device is searched or seized, the company’s IT, legal, and HR teams should be notified immediately. Internal protocols should include chain-of-custody tracking, breach response procedures, and communications guidance.

What employers should avoid.

In addition to proactive strategies, companies should be aware of common missteps that increase risk during device inspections:

1. Avoid storing privileged or confidential files locally.

Even encrypted documents may be accessed or copied during an inspection. Privileged or sensitive materials should be hosted securely off-device and accessed only through cloud-based platforms.

2. Avoid assuming inspections apply only to foreign nationals.

Device search authority applies to all travelers. U.S. citizens may still have devices searched or confiscated, even though they cannot be denied entry.

3. Avoid instructing employees to refuse all requests.

Refusing to provide access or passwords may be legally permissible, but it can result in device seizure or travel disruption. Employees should be trained to respond in accordance with company policy—not act on impulse.

4. Avoid letting travelers decide what’s sensitive.

Companies should not rely on employees to self-determine what files should or shouldn’t be stored on their devices. Pre-trip preparation and clear device policies help ensure alignment with data protection goals.

Common questions from HR and legal teams.

Can employees refuse a search?

Yes, but refusal may result in device confiscation and, for non-U.S. citizens, denial of entry. U.S. citizens cannot be refused entry but may still face retention of devices.

How long can CBP keep a device?

There is no statutory limit. Most devices are returned within 5-15 days, but longer retention periods are possible.

What if the device contains attorney-client privileged information?

Travelers may assert privilege and request that CBP follow specific procedures for handling such materials. However, the assertion of privilege does not guarantee immunity from inspection.

Does this apply only to business travelers?

No. All travelers entering the U.S.—including tourists, students, and permanent residents—may be subject to these inspections. However, business travelers are more likely to carry sensitive data that warrants additional precautions.

What happens if a device is searched?

If stopped by CBP, travelers should remain calm and professional. Here’s what to keep in mind:

You can ask questions: Inquire about the scope of the search and whether it’s basic or advanced.

You can assert privilege: If files contain attorney-client communications or trade secrets, clearly identify them as privileged or confidential.

You can request documentation: If your device is confiscated, request a receipt and details about how long the device may be held.

You must comply: Declining to provide a password may lead to CBP retaining the device and denying entry (for non-U.S. citizens).

It’s also important to report the incident immediately to your HR or legal department for review and potential action.

Why this matters more now than ever.

Global business travel is recovering, but it’s not business as usual. As companies expand international operations, the movement of people and information is increasingly intertwined.

Risk mitigation was also a key theme at the GBTA Canada Conference 2025, where mobility leaders discussed the increasing complexity of cross-border travel and the importance of compliance at every stage.

Every trip, client meeting, and cross-border collaboration now comes with digital footprints and digital vulnerabilities. CBP recorded over 45,000 electronic device searches in a single fiscal year, and the number continues to rise.

At the same time, the digital transformation of work means mobile professionals are carrying more sensitive information across borders than ever before. From intellectual property to client data, one unexpected search could expose critical company assets—whether or not anything was done wrong.

This is not just an IT issue. It’s a business risk, and one that requires proactive planning.

Conclusion: A proactive approach is your best defense

The bottom line is this: Border searches are real. They are increasing. And they are legal.

Whether you’re an HR leader managing outbound assignments or a traveler flying in for a sales pitch, knowing your rights and preparing for the risks of electronic device searches should be standard practice—not an afterthought.

Creating smart travel policies, training employees, and minimizing the amount of sensitive data carried across borders are essential steps toward reducing risk and protecting your business.

Need support on managing electronic device searches at U.S. borders?

Newland Chase helps companies and global travelers navigate complex immigration scenarios, including cross-border business travel, visa compliance, and digital security considerations during international trips.

To learn more or to discuss how we can help you develop secure, compliant mobility practices, please contact us today.

This article is intended for informational purposes only and is not a substitute for legal advice. Immigration law and enforcement practices are subject to change. For case-specific guidance, consult an attorney or speak with a Newland Chase advisor.

The post UNITED STATES – What business travelers and HR teams need to know about electronic device searches at U.S. borders. appeared first on Newland Chase.

By: Patricia Clarino, Senior Manager, Newland Chase Advisory

JESTA aligns with a growing global trend toward digital pre-travel authorization systems—such as the U.S. ESTA, the upcoming EU ETIAS, and the UK’s eTA—designed to strengthen border control while facilitating legitimate travel.

Japan’s Ministry of Justice has announced it will introduce a Japan Electronic System for Travel Authorization (JESTA) in 2028, moving the implementation forward from its previously targeted 2030 rollout. JESTA will serve as a pre-travel screening mechanism, enabling the Japanese government to enhance border security while expediting immigration procedures upon arrival.

The JESTA system will require eligible travelers to complete an online authorization prior to boarding their flight to Japan. The system is expected to apply to all foreign nationals, regardless of their visa exemption status. By verifying travel eligibility in advance, the program aims to reduce on-arrival processing times and mitigate inadmissibility risks before travelers depart for Japan.

Key considerations for global mobility teams include:

• Universal scope: Although final details have yet to be confirmed, it is anticipated that all travelers to Japan will be required to obtain JESTA approval in advance, even those currently benefiting from visa exemptions.

• Operational impact: Employers and mobility managers should prepare for new administrative requirements as part of their Japan-bound travel protocols, particularly for short-term business visitors and rotational assignments.

• Compliance planning: JESTA adds a pre-departure compliance checkpoint, making it critical for organizations to ensure accuracy in traveler data and itinerary planning.

• Next steps: Detailed program criteria, eligibility requirements, and implementation phases will be released in due course by Japanese authorities.

Newland Chase continues to monitor developments closely and will provide further guidance as the rollout progresses. Organizations with frequent travel to Japan should begin assessing potential impacts on workforce mobility and updating internal travel risk management policies accordingly.

As always, don’t hesitate to reach out to your Newland Chase dedicated contact or submit an inquiry here should you have any specific questions regarding this announcement.

This immigration update is for informational purposes only and is not a substitute for legal or scenario-specific advice. Furthermore, it is important to note that immigration announcements are subject to sudden and unexpected changes. Readers are encouraged to reach out to Newland Chase for any case- or company-specific assessments. 

The post JAPAN – Electronic Travel Authorization System will launch in 2028.  appeared first on Newland Chase.

By: Hannah In-Chan, Director, Newland Chase Advisory.  

These enhancements are part of Portugal’s broader strategy to align with forthcoming EU border policies, including the Entry/Exit System and the European Travel Information and Authorization System (ETIAS). During the transition period, travelers may experience longer processing times and increased scrutiny upon entry. We advise travelers to remain informed of the entry requirements for their intended purpose of stay and to carry all necessary supporting documentation to avoid delays.

The Portuguese authorities have launched new systems at air and sea border checkpoints to align with broader European Union initiatives aimed at enhancing border security and operational efficiency. These systems include:

PASSE+

This new Portuguese border control system is set to replace the existing framework and has been designed to be fully compatible with upcoming EU-wide systems, including the Entry/Exit System (EES). It supports automated monitoring and data integration across Schengen borders.

VIS4

Part of the EU’s Visa Information System (VIS), VIS4 manages short-stay visa data for travellers entering the Schengen Area. The system enhances the accuracy and security of visa validation by integrating biometric data collated using compatible systems, such as fingerprints and facial recognition.

Borders Portal

A centralized platform for border officers, the Borders Portal consolidates critical data and operational guidelines—such as bilateral agreements and traveler history—to support informed decision-making at the point of entry.

As always, don’t hesitate to reach out to your Newland Chase dedicated contact or submit an inquiry here should you have any specific questions regarding this announcement.

This immigration update is for informational purposes only and is not a substitute for legal or scenario-specific advice. Furthermore, it is important to note that immigration announcements are subject to sudden and unexpected changes. Readers are encouraged to reach out to Newland Chase for any case- or company-specific assessments. 

The post PORTUGAL – New border control systems are implemented in preparation for EU-wide changes. appeared first on Newland Chase.

By: Hannah In-Chan, Director, Newland Chase Advisory

Kazakhstan’s updated visa framework underscores the country’s commitment to nurturing innovation and attracting a mobile, digital-first workforce. Organizations considering expansion into Central Asia or engaging remote talent in the region should monitor these developments closely and assess eligibility based on employee profiles. 

Kazakhstan is positioning itself as a regional destination for innovation and talent by launching a suite of new visa categories tailored for remote workers and high-demand professionals. These efforts align with the country’s broader economic strategy to attract global expertise in sectors like technology, healthcare, and the creative industries. 

Visa categories overview 

B12-1 Visa: Neo Nomad Visa 

Effective: November 2024 

This visa enables foreign nationals to live in Kazakhstan while working remotely for non-Kazakhstani employers. 

• Validity: Up to 1 year 
• Eligibility: Applicants must demonstrate a minimum guaranteed monthly income of USD 3,000 
• Purpose: Designed for remote workers and freelancers 

B9 Visa: High-Skilled Talent Entry 

Effective: November 2024 

Targeted at professionals in fields such as medicine, science, education, innovation, and the arts. 

• Validity: Up to 90 days 
• Requirement: Applicants must obtain a long-term residence permit after arrival 
• Purpose: Facilitates initial entry and transition to permanent residence 

B9-1 Visa: IT Specialist Relocation 

Effective: March 2025 (Pilot Program) 

Specifically aimed at long-term relocation of international IT talent. 

• Application Process: Online submission and virtual interview with Kazakhstani authorities 
• Benefit: Potential to obtain a residence permit valid for up to 10 years 

Strategic implications. 

These visa initiatives reflect Kazakhstan’s intent to strengthen its knowledge economy and digital infrastructure by attracting international expertise. The simplified processes and clear eligibility requirements mark a shift toward more accessible immigration pathways for highly skilled individuals.  

As always, don’t hesitate to reach out to your Newland Chase dedicated contact or submit an inquiry here should you have any specific questions regarding this announcement.

This immigration update is for informational purposes only and is not a substitute for legal or scenario-specific advice. Furthermore, it is important to note that immigration announcements are subject to sudden and unexpected changes. Readers are encouraged to reach out to Newland Chase for any case- or company-specific assessments. 

The post KAZAKHSTAN – New visa options available for digital nomads and global talent.  appeared first on Newland Chase.

UK Visas and Immigration (UKVI) shared an interim update with all education sponsors in May 2025 on the expected timings for the next phase of the eVisa transition from physical immigration documents to online immigration status.

Background to the update

Since November 1, 2024 UKVI has been issuing entry vignettes for students (and other visa applicants) with a validity of 90 days to travel to the UK. The applicants have then been instructed to create a UKVI account and access their eVisa, which initially replaced the Biometric Residence Permit (BRP) that would have been used to prove immigration status.

Next phase of transition

The next phase of this transition will remove the need for the visa vignette to be printed and stuck in the passport, meaning visa applicants will ONLY receive an eVisa.

This will be a significant service improvement for many visa applicants, reducing the need to attend the Visa Application Centre (VAC) to one just day—on which they will still enrol biometrics and share documents—but will get their passport back on the same day, rather than having to travel back to collect their passport once a decision has been made. This could be a great benefit for many who need to travel some distance to attend their nearest VAC.

UKVI is planning to remove the visa vignettes from the customer journey in phases on specific visa routes. They recognise the importance of the expected volumes of student visa applications for summer 2025 and are keen for students to take advantage of this improvement to the customer journey.

Timeline for the changeover

UKVI aims to start issuing eVisas from mid-July 2025 only for the main applicants in student routes. Any student dependants will continue to receive a visa vignette and an eVisa (and need to leave their passport at the VAC).

We expect to receive further updates from UKVI in due course and we will inform clients of further developments. UKVI is committed to working closely with all student sponsors to ensure that everyone is informed, supported, and able to adapt to this positive change in the student visa journey.

As always, don’t hesitate to reach out to your Newland Chase Education dedicated contact or send a message to education@newlandchase.com should you have any specific questions regarding this update.

This immigration update is for informational purposes only and is not a substitute for legal or scenario-specific advice. Furthermore, it is important to note that immigration announcements are subject to sudden and unexpected changes. Readers are encouraged to reach out to Newland Chase for any case- or company-specific assessments.  

The post UNITED KINGDOM – UKVI is phasing out visa vignettes for students. appeared first on Newland Chase.

By: Vivek Radhakrishnan, Senior Manager, Immigration – Middle East Operations, Newland Chase

Foreign nationals are currently unable to obtain temporary work visit visas for Saudi Arabia, which is likely to cause delays to assignment start dates and projects. Employers should contact their immigration provider to discuss their requirements and explore alternatives, where possible.

Further to our previous alert on the temporary suspension of short-term visas for 14 countries, we have now received confirmation that the Ministry of Human Resources and Social Development (MHRSD) of the Kingdom of Saudi Arabia has suspended the issuance of quotas for temporary work visit visas. This is a temporary suspension and is applicable to all nationalities.

Applications that are currently in progress have been placed on hold, and the quota option has been removed from the QIWA portal. There is no mention of when the suspension will be lifted, however, we will continue to monitor the situation closely and provide an update with any new information.

As always, don’t hesitate to reach out to your Newland Chase dedicated contact or submit an inquiry here should you have any specific questions regarding this announcement.

This immigration update is for informational purposes only and is not a substitute for legal or scenario-specific advice. Furthermore, it is important to note that immigration announcements are subject to sudden and unexpected changes. Readers are encouraged to reach out to Newland Chase for any case- or company-specific assessments.  

The post SAUDI ARABIA – Temporary hold on work visit visas for all nationalities.  appeared first on Newland Chase.

By Hannah In-Chan, Director, Newland Chase Advisory

The Polish authorities are implementing a series of immigration reforms aimed at attracting global talent by streamlining application processes, while simultaneously strengthening enforcement measures to deter illegal employment. We look forward to observing the practical impact of these developments in the months ahead.

The Polish government has signalled its intention to implement reforms of Poland’s immigration framework, which are due to take effect on June 1, 2025. These changes aim to streamline the process, enhance transparency, and address key labor market needs. Notable updates include:

Elimination of the labor market test: Removal of the requirement for employers to conduct a labor market test prior to submitting a work permit application.

Fully digital work permit submissions: Introduction of a fully digitalized platform for submitting and managing work permit applications.

Clearer and enhanced rejection criteria: Establishment of transparent and wider guidelines outlining the grounds for application rejection.

Minimum working hours requirement: Introduction of a minimum employment threshold to qualify for a work permit.

Potential fast-track processing pathways:

• Employers deemed of significant importance to the Polish economy
• Extension applications with unchanged terms and salary
• Foreign nationals employed in shortage occupations

Enhanced penalties for non-compliance:

• Employers may face fines ranging from PLN 3,000 to PLN 50,000 for illegal employment 
• Foreign nationals working without authorization may be fined between PLN 1,000 and PLN 5,000

Mandatory employment contract submission: Employment contracts must now be submitted to authorities prior to the commencement of work.

Updated notification requirements: Varying additional notification obligations depending on the type of work or residence permit issued.

Remote work provisions: Limited allowances for incidental remote work not related to Polish labour market for non-Polish employers without a work permit.

As always, don’t hesitate to reach out to your Newland Chase dedicated contact or submit an inquiry here should you have any specific questions regarding this announcement.

This immigration update is for informational purposes only and is not a substitute for legal or scenario-specific advice. Furthermore, it is important to note that immigration announcements are subject to sudden and unexpected changes. Readers are encouraged to reach out to Newland Chase for any case- or company-specific assessments.

The post POLAND – Upcoming changes to immigration rules. appeared first on Newland Chase.

By: Hannah In-Chan, Director, Newland Chase Advisory

The Nigerian government announced a comprehensive reform of its immigration framework in May 2025. These changes aim to streamline the process, enhance transparency, and address key labor market needs. Notable updates are outlined below.

Digitalization of processes: Authorities have introduced a platform to issue a digital visa. It is anticipated that short term business visa processing will be significantly expedited. The Expatriate Quota and Combined Expatriate Residence Permit and Aliens Card (CERPAC) system will also transition to an online portal.

Understudy reporting: Companies will be required to submit regular reports confirming their progress in transferring knowledge and development to understudies.

Mandatory expatriate insurance: It is now mandatory for expatriates to have an insurance policy to provide the costs for repatriation and personal liability, should the need occur.

Pro-rated fees for CERPAC permits: Expatriates permitted to pay a pro-rated application fee for short term CERPAC permits.

Digital landing and exit cards: Online landing and exit forms will need to be completed prior to arrival into or departure from Nigeria.

Overstay penalty: From 1 August 2025 a financial penalty of 15 USD per day will be charged for overstaying in Nigeria. Individuals who are at risk of overstaying have until August 1, 2025 to regularize their status and visa in Nigeria.

As always, don’t hesitate to reach out to your Newland Chase dedicated contact or submit an inquiry here should you have any specific questions regarding this announcement.

This immigration update is for informational purposes only and is not a substitute for legal or scenario-specific advice. Furthermore, it is important to note that immigration announcements are subject to sudden and unexpected changes. Readers are encouraged to reach out to Newland Chase for any case- or company-specific assessments.

The post NIGERIA – Upcoming changes to immigration rules and processes.  appeared first on Newland Chase.

Effective June 1, 2025, Brazil, Argentina, Chile, Peru, and Uruguay will join the growing list of countries whose citizens may enter China visa-free for short stays. Under a new pilot program announced by China’s Ministry of Foreign Affairs, eligible travelers may enter for tourism, business, or transit purposes without obtaining a visa in advance. This exemption applies to stays of up to 30 days and is valid until May 31, 2026.

Key details for travelers.

• The exemption is granted only to holders of ordinary passports.
• Entry is allowed for tourism, business, or transit for up to 30 consecutive days.
• Travelers must present a passport with at least six months’ validity from the date of entry.
• Individuals intending to work, study, or stay longer than 30 days must still obtain the appropriate visa through regular consular channels.

Strategic significance.

This policy reflects China’s ongoing efforts to deepen ties with Latin America, building on its broader diplomatic outreach and infrastructure commitments in the region. By lowering administrative barriers to entry, China aims to promote bilateral trade, cultural exchange, and people-to-people connectivity with key South American partners.

The visa exemption is expected to boost business visits, educational exchanges, and tourism flows—further reinforcing China’s economic footprint in the region.

Part of a broader liberalization trend.

This pilot follows a series of similar measures introduced over the past 18 months. Since late 2023, China has extended visa-free travel to multiple European nations, including France, Germany, Spain, Italy, the Netherlands, and the Nordic countries. In March 2024, Newland Chase published guidance on these developments, highlighting the impact on corporate travel programs and global mobility planning.

Latin America’s inclusion brings alignment with China’s recent visa waivers for Uzbekistan and Samoa, reflecting a diversified and inclusive foreign engagement strategy.

Action points for mobility and compliance leaders.

 To maximize the benefits of this change, companies should:

• Update internal travel guidelines for eligible employees and business units.
• Communicate eligibility and limitations clearly, especially around permitted stay duration and purpose.
• Ensure travel readiness, including valid passports and documentation for entry.
• Monitor future developments, as China may expand or revise the policy based on the pilot’s performance.

Newland Chase continues to monitor visa policy trends and will provide updates on global developments as they happen. Contact our immigration specialists today for a personalized consultation.

This immigration update is for informational purposes only and is not a substitute for legal or scenario-specific advice. Furthermore, it is important to note that immigration announcements are subject to sudden and unexpected changes. Readers are encouraged to reach out to Newland Chase for any case- or company-specific assessments.

The post CHINA – Visa-free access is granted to select Latin American countries  appeared first on Newland Chase.

In a move that will primarily affect labor migrants with single permits, Belgium’s Immigration Office (DVZ) has significantly restricted ex officio family reunification visas. Previously, embassies could issue ex officio family reunification visas to family members of most economic migrants. New strict income requirements now apply to applicants.

The new eligibility requirements for ex officio family reunification visas are as follows:

• The labor migrant must earn a gross monthly salary of at least €5,000, OR
• The worker must belong to specific categories that are exempt of an income threshold. These include:
  • EU Blue Card holders
  • Researchers with hosting agreements
  • Intra-corporate transferees
• Self-employed individuals with professional cards

Single permit holders earning a gross income of less than €5,000 per month must now wait up to nine months for family members to join them in Belgium via a Visa D.

Background to the policy change.

Previously, embassies often issued ex officio visas even when salaries fell below family reunification reference amounts. DVZ implemented this change due to increasing numbers of middle and low-skilled labor migrants in Belgium. For non-exempt categories, DVZ has full discretion as there is no legal obligation for simultaneous processing.

Context on the income threshold.

The new income threshold significantly exceeds established standards:

• The standard family reunification reference amount is €2,131.28 net monthly (equal to 120 percent of the living wage with family burden)
• The 2025 minimum salary for highly skilled workers is €3,513.79 gross monthly (Flemish Region) and €3,703.44 (Brussels Capital Region)

Critical impact:

While seemingly targeting “bottleneck occupation” and “other” category workers, this policy change also affects many highly skilled workers who fall below the €5,000 threshold. Family members of non-qualifying workers now face standard processing times of up to nine months. This creates substantial challenges for professionals relocating to Belgium with families, as even those with competitive salaries may not qualify for expedited family reunification.

Newland Chase immigration experts can help

• Assess specific situations and eligibility under the new rules
• Identify alternative pathways for expedited family reunification
• Develop optimized application strategies to minimize separation time

Contact our immigration specialists today for a personalized consultation and comprehensive relocation support.

This immigration update is for informational purposes only and is not a substitute for legal or scenario-specific advice. Furthermore, it is important to note that immigration announcements are subject to sudden and unexpected changes. Readers are encouraged to reach out to Newland Chase for any case- or company-specific assessments. 

The post BELGIUM – New salary threshold for ex officio family reunification visas. appeared first on Newland Chase.